Administration Graduate

Purpose of the job: The Administration Graduate will provide administrative and coordination support, ensuring the efficient management of meetings, documentation, projects and daily office operations.

Duration: 12-month Fixed Term Contract (must be available immediately). 

Key responsibilities will include but are not limited to:

1.Administrative Support

• Assist with diary management and the scheduling of appointments

• Coordinate meeting invitations and confirmations

• Prepare meeting packs, briefing notes and supporting documentation

• Maintain electronic and hard-copy filing systems

• Respond to routine administrative enquiries

• Assist with travel and accommodation arrangements and event coordination when required

2. Meeting and Governance Support

• Coordinate the scheduling of Executive and management meetings

• Prepare meeting agendas and compile relevant documentation

• Record meeting minutes and action items

• Maintain meeting action registers and follow up on outstanding actions

• Maintain meeting records in line with governance requirements

3. Project and Coordination Support

• Assist with compiling reports and presentations

• Maintain project trackers and update administrative reports

• Coordinate follow-ups with stakeholders on outstanding actions

• Provide administrative support for cross-functional projects and initiatives

4. Office Operations Support

• Assist with general office administration and procurement requests

• Monitor stationery and office supply requirements

• Coordinate requests with suppliers and service providers

• Perform ad hoc tasks and provide support as and when required

Minimum qualifications and experience:

• National Senior Certificate / Matric (NQF Level 4)

• National Diploma (NQF Level 6) in Business Administration, Office Management, Management Assistant, or related field

• No previous work experience required

• Internship, vacation work or student leadership experience will be advantageous

Skills and Attributes:

•  Microsoft Office (Word, Excel, PowerPoint and Outlook)

• Strong verbal and written communication skills

• Planning and organisational skills

• Attention to detail

• Professional conduct and discretion

• Ability to learn quickly and manage multiple priorities

• Strong interpersonal and stakeholder engagement skills

Kindly apply for this position through our applicant tracking system: https://cticc.recruitee.com/ before 17h00 on the 2nd November 2026 by completing the Employment Application Form and submitting your highest qualifications and CV. Only shortlisted candidates and complete applications will be considered.

The CTICC is committed to Employment Equity and take the approved EE Plan into account during the recruitment process. Remuneration will be discussed with the successful candidate.

The CTICC reserves the right to close this advert at any given time and should you not hear from CTICC within 30 days consider your application unsuccessful.

For more information on the Cape Town International Convention Centre please visit: www.cticc.co.za